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See Enclosure B

1. Purpose. In accordance with references a through cc, this instruction

establishes policy and identifies organizational responsibilities as they pertain

to information (regardless of format) lifecycle management (creation,

maintenance, use, and disposition) practices and procedures.

2. Superseded/Cancellation. Chairman of the Joint Chiefs of Staff Instruction

(CJCSI) 5760.01A, 30 April 2007, “Records Management Policy for the Joint

Staff and Combatant Commands,” is hereby superseded.

3. Applicability. This instruction applies to all members within the Joint Staff,

the Unified Combatant Commands (CCMDs) and their subordinates, and

program that complies with current rules and guidance detailed in reference h

and implemented in reference c with approved electronic information systems

(EIS). Compliance will secure the reliability, authenticity, integrity, usability of

content, and context that defines an efficient records and information

management (RIM) program.

are in accordance with (IAW) applicable policies, statutes, and regulations.

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assign duties/responsibilities as it pertains to an all-inclusive means of

lifecycle management regarding information and safeguarding procedures.

Management includes conducting periodic staff assistance visits (SAVs) within

individual organizations.

documentation of the organization’s functions, policies, decisions, procedures,

and essential transactions.

documents as they prepare for their transition into electronic recordkeeping

formats.

used to create, store, and receive records.

party commercial providers), the chiefs of information, knowledge management

(KM), data management (DM), and artificial intelligence (AI), as well as legal,

security, privacy, and Freedom of Information Act (FOIA) representatives, to

incorporate relevant and compliant record management requirements and

methodologies.

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6. Responsibilities. See Enclosure A.

7. Summary of Changes. Last published in 2007, CJCSI 5760.01A required

(SAORM) and promulgates the delegation of that role to the Director of

Management.

management (RM), and encourages Records Officers (ROs) to collaborate with

RM risk management programs, and designate RLs and RCs to support RM

and incorporates OMB/NARA Directives M-19-21 and M-23-07, which directed

the transition to electronic recordkeeping.

8. Releasability. UNRESTRICTED. This directive is approved for public

release; distribution is unlimited on the Non-secure Internet Protocol Router

Network. DoD Components (to include the CCMDs), other Federal agencies,

and the public may obtain copies of this directive through the Internet from the

CJCS Directives Electronic Library at <http://www.jcs.mil/library>. Joint

Staff activities may also obtain access via the Secure Internet Protocol Router

Network directives Electronic Library web sites.

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compliance.

community.

regarding the development, implementation, evaluation, and refinement of

Joint Staff community RIM policies and procedures to the SAORM.

2. Office of the Chairman of the Joint Chiefs of Staff. In addition to

requirements laid out in paragraph 4 of the base instruction, OCJCS shall

advice and assistance to agency officials and employees. Provides advice to the

responsible for audits pertaining to RM procedures and compliance (including

safeguarding against waste and fraud). The IG identifies records and report

deficiencies and provides helpful solutions to resolve the deficiencies within

those programs.

managersto ensure preservation of organization information as information

progresses through its lifecycle.

ensures practices are in place to mitigate risk regarding DM and privacy

concerns. Joint Staff Privacy Office also provides advice and assistance on the

access to stored classified records.

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3. Directorate of Management. In addition to requirements laid out in

paragraph 4 of this policy, the Directorate of Management (DOM) will conduct

the following activities to support RIM programs:

responsibilities from the CJCS and supports the Federal Records Act; enforces

RIM statutes, regulations, and policies; and provides the Joint Staff community

with strategic direction regarding the implementation of economically sound

and efficient record management programs.

Chief, Joint Staff Information Management Division (IMD), will provide for the

collaborates with the SAORM, SJS, and Joint Staff Chief Records Officer

(JSCRO) to ensure compliance.

and is responsible for the execution of the Joint Staff RIM program, as well as

the oversight and assessment of CCMD RIM programs. The JSCRO is primarily

responsible for:

as the Chief of the IMD Records and Research Branch (RRB).

Joint Staff RIM program by conducting periodic SAVs and reporting findings

and providing recommendations for improvements.

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and reflects the most up-to-date relevant information.

ensure out-briefings are available and tenure records are captured and

support for Automated Declassification Reviews, FOIA searches, and guidance

on Joint Staff and CCMD RM.

requirement activities.

or a combination of both. KM supports RM through the development of

innovation and RM supports KM by implementing the practices developed and

instilling trustworthiness of content management.

4. Combatant Commanders. CCDRs are responsible for the establishment of

command RIM programs while receiving guidance and assistance from the

JSRO and support from the SAORM. CCDRs will manage all records IAW this

policy and associated manuals.

lifecycle management of CCMD records recorded on any media, to include

records identification, maintenance, storage, retirement, and destruction.

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Secret-Sensitive Compartmented Information, Special Access Programs, and

Alternative Compensatory Control Measures records.

subordinate joint activities and agencies.

planning and crisis action procedures, to include command operations center

records; ensure inclusion of RM annexes in appropriate operations plans,

concept plans, and operations orders specifying how records will be collected

and retained.

and secured in accordance with reference a.

capabilities, broad-spectrum information accessibility, organizational

frameworks, and operating processes that aligns with current capabilities and

protects against attempts to damage the organizations networks.

6. Joint Staff Records Liaison/Custodian, Other Personnel, and Separate

Offices. In addition to requirements laid out in paragraph 4 of this base

instruction, all organizations shall conduct the following activities to support

the RIM program:

and heads of separate offices are responsible for implementation and

supervision of the Joint Staff RIM Program within their staff elements.

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privacy compliance of records by managing personnel access to information.

The RC is responsible for capturing and updating best practices and

procedures, as well as managing and fulfilling records request.

familiarizing themselves with the policies and procedures contained in this

Instruction. This includes maintaining personal papers separate from official

files, removing from records only those items authorized, and disposing of

materials only in accordance with disposition standards.

7. Service Components. The Service components are responsible for providing

the Joint Staff and CCMD RM Programs with administrative and logistical

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protect essential records. This is an important program element of this

agency’s emergency management function.

File. The act of placing information in its appropriate location.

Information. Data that is processed, organized, structured, and given context.

Joint Staff community. Joint Staff Directorates; Combatant Commands;

boards, committees, and councils under Joint Staff sponsorship; and any other

agency (military or government) who respond to and/or through the CJCS.

Knowledge management. Multidiscipline approach that integrates people and

processes enabled by tools throughout the information lifecycle to create

Metadata. Information describing the characteristics of data.

3301 or that are excluded from coverage by the definition. Excluded materials

are extra copies of documents and library or museum materials intended solely

for reference or exhibit.

Record. Information in any medium, including operational, logistical, support,

and other materials created or received by Department of Defence components

in training, contingency, and wartime operations as well as in all routine and

peacetime business.

Records management. The planning, controlling, directing, organizing,

training, promoting, and other managerial activities involved with respect to

records creation, maintenance, and use disposition.

Records system. Information system that captures, manages, and provides

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Risk management. Identification, evaluation and prioritization of risks

followed by actionable plans to mitigate, monitor and control risk.

Staff assistance visit. A systematic approach to assessing and evaluating

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